How It Works:
Scout → Ready → Run → Save → Close
A capacity-disciplined Vegas workflow built for hard windows, lean teams, and clean handoffs.
What producers get from this process
Fewer surprises during install
Controlled escalation (clean updates, not chaos broadcasting)
Clear handoffs (direct-to-venue/hotel/vendor) without storage
Documentation that protects budgets (photos/checklists + 48-hour recap)
The 5 Steps
The Scout
Vegas Readiness Review (Prevention)Purpose: Identify constraints and predictable failure points before Vegas charges premium prices to learn them.
What happens
- •10–15 minute intake + targeted review
- •Access windows + labor realities + "Vegas Tax" flags
- •Recommended coverage windows (Set/Run) + escalation plan
Output
- •A short run plan + risk flags + recommended coverage windows
- •$500 credit applied toward Runner coverage booked within 14 days
What we need to execute cleanly
Show dates + venue/site info
Access windows + vendor contacts (if available)
Critical assets list ("what can't fail")
Billing method (secure payment link or onboarding if required)
What you'll receive
Scope Document (1 page)
A one-page scope with services, timing windows, investment, and conditions.
No surprises. Approve it, confirm the reservation, and your coverage windows are locked.
Closeout Recap (48 hours)
A 48-hour recap covering:
- •What happened
- •What was prevented
- •Items returned (with photos)
- •Notes for next time (so the next Vegas show costs less in stress and money)
Ready to lock coverage?
Tell us what has to land perfectly. We'll confirm availability fast.