The Unsexy Post-Show Work That Saves You Money: Returns & Consolidation
Clean closeout protects budgets and relationships. Here’s what returns and consolidation should look like in Vegas.
Most shows don’t end cleanly. They just stop.
Then the real problems show up: lost items, scattered materials, unclear returns, and a client asking where everything went. This is where good producers quietly win—because the client remembers the ending.
What clean closeout looks like
- Inventory check + photos before anything moves.
- Consolidation into labeled kits (labels are not optional).
- Routing decisions: what returns to HQ vs stays local vs gets disposed (if approved).
- Coordinated handoffs: carrier pickups and drop-offs with clear contacts and windows.
- 48-hour closeout recap: what moved, what’s outstanding, what changes next time.
Why agencies should care
Sloppy closeout makes a great show feel messy after the fact. Clean closeout protects the relationship—and your next yes.
Field Notes rule
Your show isn’t finished until your materials are accounted for.
Start with the coverage that prevents the scramble.
If you're flying in within 24–48 hours of install, juggling multiple vendors, or running hard windows—book The Ready (Arrival Control).
Boring execution is the goal. Boring is a compliment.
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